agm...

[dafatman]

still waiting for the agm minutes to be posted....secretary???

[Mick]

Here you go Chris.

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Minutes of Annual General Meeting held at the Mandurah Indoor Sportz Centre on Sunday 29th November 2009at 1.00pm

CHAIRMAN: Erica Keighley

PRESENT: as per attendance sheet.

OPEN MEETING- 2.06pm

APOLOGIES: Greg Barnard, Keith Bartlett, Chris Tedbury

PREVIOUS MINUTES: These were read and moved to be accepted by Brian Lloyd. Seconded by. Dean Mabbs. CARRIED.

MATTERS ARISING FROM PREVIOUS MINUTES: NIL

FINANCE REPORT: (To form part of these minutes) The finance report was read. moved that the finance report be accepted. Irene Arnold. Seconded by. Ken Futcher

AUDITORS REPORT: Due to auditor being unavailable at this time our records will be audited in the near future and presented at the next meeting.

ELECTION AND REMUNERATION OF AUDITOR: Ben Boyd of Southern Cross taxation. Donna Williams. Seconded: Phil Barry. CARRIED

ELECTION OF COMMITTEE: The following people were elected for the 2010 Committee: -
President: Erica Keighley
Vice President: Donna Haben
Secretary: Donna Williams
Treasurer: Mick Grey
Committee Members: Brian Lloyd, Tim Elwin, Irene Arnold, Dean Mabbs
Sub Committee Members: As called upon by committee.
Disputes Committee: As called upon by committee.

ADOPTION OF COMMITTEEE AS DIRECTORS: Moved: Erica Keighley. Second: Ken Futcher. Carried.

CUSTODIAN: Owen Lindsay – Silver Sands Hotel

AFFILIATION WITH WA 8 BALL FEDERATION: Moved: Russell Hine. Second: Donna Haben

PLAYERS FEES/TEAM FEES/OTHER CHARGES:
Team fees and player registration fees to stay the same. Tournaments to commence at 7.00pm and to cost $5.00. Carried unanimously.

NOTICES OF MOTION:

Notice of Motion proposed by Ken Futcher
I would like put forward a motion to change the format back to how it was in the 2008 winter competition. WITHDRAWN

Notice of Motions proposed by Naomi Hastings
(1) I would like to to put in a motion as long as members have paid their Association membership fees
that members are allowed to compete in the extra ordinary competitions and to compete at country week. However if members choose not to be in a team they would have to pay a 100 dollar membership fee. (this should catch the short fall on actual team membership fees) this would be a good money raiser for the the Association. I think this said however it would still be up to the country week selection committee wether a particular member is chosen for country week. WITHDRAWN

(2) That members dont have to play in the team competition to go to country week. However to qualify for country week non team playing members must compete in at least 6 extra ordinary competitions if they have been to at least two previous counry weeks and other members who have not attended at least two country weeks must play in at least 25 team matches to qualify for country week for two years before they can qualify from just entering the extra ordinary competitions. WITHDRAWN

(3) The Committee is to contact by sms two weeks prior the AGM notifying all playing members, non playing members and ex members to remind them that the agm is taking place and also sms all playing members, non playing members and ex members two weeks before each extra ordinary competition that there is an extra ordinary competition on. WITHDRAWN

(4) No more suppers to be provided. WITHDRAWN

Notice of Motions proposed by Ben Dougherty
(1) Drop the age limit of players so we are allowed under 16's if they are with their parents. DECLINED

(2) Remove the restrictions on only allowing 3 top 16 players in each team. CARRIED

(3) Set format so the captain does not choose who is playing who. CARRIED

(4) Cash prizes for winning singles competition. DENIED

(5) Spotted whites. Alex, Ben and Wayne to sponsor. CARRIED

Notice of Motion proposed by Russell Hine
I would like to see a requirement from anyone joining our association for the sole purpose of being
able to play at country week must playout the entire season with whatever team takes them.
If withdrawal from the team occurs after playing at country week, the player must play a full season
with an Association team to be considered for future country weeks. CARRIED

GENERAL BUSINESS

• South West games are on 20th and 21st March 2010. Anyone interested in representing Mandurah to please let someone on committee know. They will be held in Bunbury.

• Apologies to Keith Carter re windup.

• Nominations are due today for summer competition which starts on 8th December. Same format as last year. Discussed cash prizes, trophies and windup. No decisions made.

• Irene Arnold presented a tribute to Maureen.

• Janet spoke on people stepping up to adjudicate. Please support players who are trying and getting experience in the higher divisions.

• All draws for competition nights are to be done before the competition commences on the night.


NEXT MEETING: Monday 18th January. Winter competition nominations to be accompanied by $100.00 fee.

Meeting closed at 4.35pm.